Personal Assistant (to the CEO)

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Personal Assistant (to the CEO)

Job ID: 14644
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Hybrid (2 days a week in Sutton, Surrey and 3 from home)
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Full time
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4 weeks ago
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up to £30k DOE
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Summary:

We are looking for a Personal Assistant to join a leading Energy Broker. As the Personal Assistant to the CEO, you will provide comprehensive support carrying out tasks such as diary management, arranging travel, expense reporting, and minute taking. This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. To be successful in this role you will need a minimum of 2 years’ experience in a similar role, excellent Microsoft Office skills, and be able to work effectively both on your own and as part of a team. If this role sounds like a good fit for you, apply today!  

Key responsibilities:

  • Manage CEO’s diary, coordinating meetings and appointments efficiently.
  • Arrange travel, transport, and accommodation with precision and attention to detail.
  • Maintain administrative procedures to ensure important deadlines are met.
  • Produce project timelines and reviews to facilitate smooth operations.
  • Liaise effectively with staff, suppliers, and clients on behalf of the CEO.
  • Extend PA duties to include maintenance of the CEO's personal life, such as managing car services and hiring household staff.
  • Collate and organize CEO's monthly expenses accurately.
  • Take minutes during meetings, follow up on action items, and ensure tasks are completed promptly.
  • Draft, review, and send communications on behalf of the CEO.
  • Serve as the primary point of contact between the CEO and internal/external stakeholders.
  • Coordinate dinners, social events, and public appearances as required.
  • Conduct research for new projects and assist in creating and submitting business award applications.

Skills and experience required: 

  • Minimum 2 years’ experience as a personal assistant to a Director/CEO.
  • Experience in real estate and property management is highly desirable.
  • Energetic, positive, hardworking, go -getter, results driven.
  • Excellent written and verbal communication skills.
  • Numeracy skills are essential.
  • Outstanding organisational abilities
  • Proficiency in Microsoft Office applications especially Word and Excel.
  • Strong negotiation skills and adaptability.
  • Ability to multitask and prioritize effectively.
  • Proactive problem-solving approach.
  • Capability to work independently and collaboratively within a team.

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